When 123erfasst Is the Right Choice—and When docu tools Is a Better Fit
123erfasst is a modular construction site software solution with a wide range of features. docu tools deliberately focuses on a specific area: documentation, defect management, and task tracking on the construction site.
Both approaches have their merits—they are designed to meet different needs. This comparison focuses specifically on documentation and quality management, as these are the core areas of docu tools.
What is 123erfasst?
According to its website, 123erfasst describes itself as a “construction site app for digital solutions” with mobile software modules designed specifically for the construction industry. The platform consists of six standalone modules that can be purchased individually or in combination: Projects, Planning, Personnel, Equipment, Quality, and Cost Estimation.
Two modules are relevant for documentation and defect management:
"Quality" Module: Ticket Tracking, Task Management, Plans and Location Tracking, Reporting
"Projects" Module: Photo Documentation, Construction Log, Notes
According to the pricing page, anyone who wants to use 123erfasst for construction documentation and task management needs both modules.
Source: 123erfasst.de/preise, May 2026
Modular Approach vs. Integrated Approach
Thanks to its modular design, 123erfasst offers great flexibility: Users who also need time tracking, equipment management, construction payroll, or cost estimation can add these modules separately.
docu tools does not offer these modules. All core functions for construction site documentation and task management are included in a single package.
123 recorded
- Projects (photos, construction diary, notes): partially included - photo documentation
- Quality (Tickets, Plans, Tasks)
- Human Resources (Time Tracking, Construction Wages)
- Planning (Scheduling, Resource Planning)
- Devices (Device Management, Telematics)
- Pricing (Quotes, Invoices)
documentation tools
- Projects (photos, construction log, notes): included
- Quality (tickets, plans, tasks): included
Plan Management
- 123erfasst:
In the Quality module, plans can be uploaded and used to locate tickets.* - docu tools:
Plans can be organized into a folder structure and uploaded directly. Each plan can be replaced with new revisions—and you can switch back to older versions at any time. Plans are displayed clearly on all devices—web, smartphone, tablet—even offline.
*Source: 123erfasst.de/qualitaet, May 2026
Task and Ticket Management
- 123erfasst:
The Quality module enables ticket entry with observers, processors, and subcontractors, as well as location mapping on plans. Forms are available starting with the Pro version.* - docu tools:
Users can be invited to a project via email and are granted access through one of five roles—depending on what information they are allowed to view or edit. Tasks can be assigned to individual users, entire teams, or companies. For users without direct access to the software, contacts can be created with whom tasks can be shared via reports or links.
*Source: 123erfasst.de/preise, May 2026
Report Templates
- Recorded in 123:
Reporting is included in the Quality module.* - docu tools:
Reports are generated using Word and Excel templates. Placeholders allow you to precisely define which data appears where in the report. Over the past ten years, we have developed more than 300 placeholders in collaboration with our customers to meet a wide variety of project and documentation requirements.
*Source: 123erfasst.de/qualitaet, May 2026
Three Differences in Detail
Note: Prices, content, and restrictions are subject to change. The information provided by the respective providers is authoritative. All information is provided without guarantee.
360° Photo Documentation
Instead of taking and managing hundreds of photos individually, a single 360° shot per room is all it takes.
123 recorded
- 360° photos are not listed as a feature on the 123erfasst website. (As of May 2026)
documentation tools
- docu tools supports full 360° photos that are displayed directly in the pin, starting with the Combo package. A pin is used for ongoing photo documentation—without the need to create a task with an assigned responsibility and due date.
123 recorded
- Pricing model: Per user/month, billed separately for each module
- Packages:
- Projects
- Cost Estimation
- Planning
- Staff
- Devices
- Quality
- Price per user per month (billed annually):
- Quality Module
- Standard: €30
- Pro: €50
- Projects Module
- Standard: €10
- Price: €15
- Quality Module
- Subcontractor / Observer
- Free use of the Projects module (up to 3 users) and the Quality module (up to 1 user)
documentation tools
- parcels
- combo
- multi
- enterprise
- Price per user per month (billed annually):
- Pocket: €49
- Combo: $69
- Multi: $99
- Enterprise: customized
- Digital plans per user:
- Pocket: 15
- Combo: 45
- Multi: 150
- Enterprise: unlimited
- Subcontractors / Viewers: unlimited
Price overview*
123erfasst offers a modular pricing structure in which costs are charged per user and per module. docu tools offers fixed packages with a clearly defined set of features (according to publicly available pricing information, as of May 2026).
Note: Since docu tools combines photo documentation and quality management in a single package, a proper comparison with 123erfasst requires using the combination of both modules (Projects + Quality).
Prices, content, and restrictions are subject to change. The information provided by the respective providers is authoritative. All information is provided without guarantee.
Which tool is best suited for whom?
123 recorded
According to its website, 123erfasst is aimed at construction companies that want to digitally map various aspects of the construction site—from time tracking and personnel management to documentation and cost estimation.
Source: 123erfasst.de, May 2026
documentation tools
docu tools is designed for construction site teams whose primary responsibilities include documentation, defect tracking, and task coordination during the construction phase:
- Construction Managers and Supervising Engineers
- General Contractors and Subcontractors
- Specialty Trades (Building Services, Fire Protection, etc.)
- Teams with multilingual employees
Fair play
123erfasst offers modules that docu tools does not offer:
- Time Tracking and Construction Wages (HR Module)
- Deployment and Resource Planning (Planning Module)
- Equipment Management and Telematics (Equipment Module)
- Cost Estimates, Quotes, and Invoices (Cost Estimation Module)
What 123erfasst offers that docu tools doesn't
For a comprehensive comparison: If you want to digitize time tracking, staff scheduling, or equipment management in addition to documentation, 123erfasst offers a broader range of features.
Conclusion
123erfasst and docu tools take different approaches. 123erfasst is a modular platform that covers many areas of the construction site—from time tracking to cost estimation. docu tools focuses on construction site documentation and quality management and offers an end-to-end workflow in this area that includes plans, markers, photos, tasks, and reports.
Which tool is more suitable depends on which areas are to be digitized and how extensive the documentation requirements are.
If 123erfasst releases an update or this article becomes outdated as a result, please feel free to contact us—we'll update it.
*According to publicly available information from 123erfasst, as of May 2026.
Prices, features, and restrictions are subject to change.
The information provided by the respective providers is authoritative. All information is provided without guarantee.