Case Study: PMA Interior: Organization Instead of Paperwork
Without docu tools, I’d be working much more slowly today. I used to spend most of my week organizing tasks, keeping lists, and clarifying responsibilities. With docu tools, that workload is cut at least in half. That gives me real room to maneuver.
Andreas Peter
Owner, PMA INTERIOR e.U.
How Andreas Peter efficiently manages complex projects using docu tools:
"Without docu tools, I would be much slower today. I used to spend most of my week channeling topics, keeping lists, and clarifying responsibilities. With docu tools, this effort is reduced by at least half. That gives me real room for maneuver.
Andreas Peter, Owner, PMA INTERIOR e.U.
Executive Summary: Structure and overview in complex interior design projects
PMA INTERIOR e.U. was founded in 2012 and specializes in project management and construction management in interior design. Founder and owner Andreas Peter is called in by companies as an expert when projects are organizationally demanding, multiple trades need to be coordinated, or experience in construction management is required. He is responsible for operational project management, coordinates subcontractors, takes on interface management, and, if necessary, also accompanies projects in the role of client representative. In doing so, he oversees national and international projects of various sizes.
His business model is deliberately streamlined. Instead of expanding his workforce, he focuses on personal responsibility, efficient processes, and a clearly structured way of working. Since 2020, he has been using docu tools as his central tool for construction documentation, task management, and defect management. The mobile software helps him to manage even highly complex projects in a clear and comprehensible manner.
Greater transparency on the construction site
Interior construction projects are characterized by tight schedules, many participants, and sensitive interfaces. Different trades work in parallel, and dependencies must be precisely coordinated. Without clear documentation, delays and friction losses can quickly arise.
Before docu tools was implemented, photos, Excel lists, and notes were kept separately. Information was available, but it was not centrally structured or clearly located.
With docu tools, tasks and defects are recorded directly on the digital plan, supplemented with photos, and clearly assigned to a company. Each entry is time-stamped and remains permanently traceable. This way of working ensures clarity and reliability, especially when several projects are running in parallel.
“Without docu tools, I’d be working much more slowly today. I used to spend a large part of my week organizing topics, keeping lists, and clarifying responsibilities. With docu tools, this effort is cut at least in half. That gives me real room to maneuver,” emphasizes Andreas Peter.
Resilient even with high complexity
A particularly challenging project was a large hotel development in Ingolstadt. Over several years, exceptionally extensive documentation had to be compiled and evaluated in a structured manner. A total of over 200,000 photos were captured, in some cases up to 250,000. In addition, there were around 8,000 to 9,000 pins and hundreds of reports. Despite this huge amount of data, the docu tools system remained stable and powerful. The documentation was accessible and evaluable at all times.
“That was a real eye-opener for me. This volume of data worked perfectly with docu tools. All the documentation was clear and reliable,” says Andreas Peter. Especially during subsequent discussions or when dealing with contentious issues, the comprehensive documentation proved to be a decisive advantage.
Digital, but consistently close to the construction site
For Andreas Peter, docu tools is not an administrative tool, but an efficient tool for daily construction site operations. For projects involving 15 to 30 suppliers per construction project, the system significantly reduces the organizational effort.
“For me, docu tools is the only software on the market that’s truly designed for the construction site. It’s simple, intuitive, and can be used right where I work. That’s exactly what I need in practice,” Andreas Peter sums up.
About PMA INTERIOR e.U.
PMA INTERIOR e.U. was founded in 2012 by Andreas Peter and specializes in project management and construction management in interior design. The company works primarily on a referral basis and stands for transparent communication, clear organization, and structured project management. docu tools has been used since 2020 as the central tool for construction documentation, defect management, and task management.
The most frequently used functions of docu tools
- task control
- Plan-based recording of defects
- Photo documentation with location data
- Time-stamped documentation
- report generation
- project communication
Facts, figures, and data about the project:
| Industry: | Construction and ancillary construction trades, with a focus on interior design |
| Project duration: | Continuous use since 2020 |
| Company headquarters: | Mödling, Lower Austria |
| Locations | Austria, Germany |
| Number of employees: | none |
| Number of projects: | 7 |
| Number of pins | 225 |
| Number of tasks | 141 |
| Number of plans: | 32 |
| Number of reports: | 691 |
| Trades involved: | Depending on the size and complexity of the project, between 15 and 30 external partners |
| Project scope: | From large-scale projects to private clients |
| Digitalization: | Complete transition to paperless project management and digital construction documentation since 2020 |
| Using docu tools since: | 2020 |
| Areas of application: | Construction documentation, defect management, acceptance, reporting |
| Estimated time saved: | at least 50 percent |